Board and committee meeting minutes are intended to provide an official record of what happened
at the meeting, rather than a verbatim record of all discussions. All decisions made or other direction
provided should be noted in succinct terms. Once approved at the following meeting, the minutes
should be permanently retained in the association’s records.

Here is a simple minute format to use for your meetings. This format makes it easy for both board
and staff members to identify those items on which action was taken, and clearly identifies any items
needing further follow-up.

ORGANIZATION NAME

______________(Indicate specific committee or board meeting) MINUTES

Location/Date/Time of Meeting

Attendees:

Subject

Call to Order

Approval of
minutes

Budget

Discussion

Meeting was called to order at XX

No discussion

Action OR follow-up

XX presented the proposed XX budget and outlined major
income and expense items. General discussion about . . .

Motion to approve:
Second:
Unanimous
Motion to approve:
Second:
Unanimous

-Kim Robinson